General Committees
Advocacy
Monitor and communicate current pertinent legislation; educate and call parents to action on issues relevant to our schools; attend monthly meetings.
Activities & Special Events Committee
Coordinate planning and execution of events and gatherings in school and outside to benefit students and staff. Work with the school administration to identify level of participation. Provide food, drinks and paper goods at the various events, programs and fundraisers. Coordinate with the school administration for PTA hospitality support in World Market Fair, Magnet Program Tours, Field Day, Career Day, AR Recognition, 25-Mile Run Club, Membership Rewards, Science Fair, SWAT Night, etc. Develop and promote off-campus social gatherings to build parent relationships and assist with fundraising. Generally occurs twice per year.
Communications Committee
Lead team that manages PTA communications, Sunset Newsletter, PTA website and Instagram. Solicit material for each edition, develop and design e-Blast. Maintain e-mail address distribution database and work with school administration. Manage strategic relationships with different organizations and community. Ensure “school values” and position is aligned with school administration. Work with students and media specialist to develop and hold surveys and contests to solicit articles and school work from the kids. Work with teachers to solicit content ideas from students.
Corporate & Grant Sponsorships
Lead team to review the community grants and sponsorships offered by corporations to benefit our school, students and staff. Networking, branding, and local advertising.
Education
Plan and coordinate ongoing enrichment opportunities for our school community. Consider the needs of our faculty and families in developing content and awareness for current topics that relate to Sunset Elementary. Work with staff on providing quality workshops from Mindfulness to Science Fair How-To.
Green Committee
Work with Teacher Liaison to assist in maintaining and furthering our Green Apple School Designation. Provide support for the Eco-Club as well as the Edible and Butterfly Gardens located on campus. Help lead our school towards the 2030 Clean Energy Resolution and be an advocate for recycling, composting and education on various sustainability initiatives.
Program Committees
Parent Ambassadors are a group of Sunset parents that will welcome new families to the school and serve as a resource for the “ins and outs” of life at Sunset. These parents will also work with the school to volunteer at open-houses throughout the year.
Reflections National PTA contest to celebrate the creative artist within each of our children. Assist with promotion, collection of entries, preparing winning entries to send to the district PTA, displaying the entries in locations throughout the school, distributing awards and returning entries to students. Occurs in the fall.
Teacher Appreciation Lunch Plan and manage Teacher Appreciation Week events as well as the appreciation luncheon in the spring. Develop theme & decorate; coordinate catering, servers and rental of tables, chairs & linens; secure donations and gifts for teacher raffle. Occurs in May.
All Pro Dad Dad-child program with breakfast events and select speakers. Communicate days with school community through flyers and our Sunset e-Blast. Occurs monthly.
Fall Festival / Spring Carnival
Work with the VP of Fundraising to develop committees and appoint chairpersons, plan and market the event, lead the teams and coordinate all the signature activities including carnival rides and games, scarecrow contests, bake sales, food vendors and concession stands. Set up and breakdown, coordinate volunteers and manage schedules, generate tickets sales prior to and during the festival.
Jump Rope for Heart Work with the PE teacher, Ms. Garboro, to determine volunteer needs for the event. Collect packets and track each child’s progress to determine prizes. Deliver funds collected and distribute prizes to the students. Occurs in March.
FUNDRAISING
COmmittees
Book Fairs
Manage set-up, sales, restocking of book fair inventory. Hold volunteer training. Work with teachers to develop a class visitation schedule, and Classroom Book Wish Lists. Occurs in the fall and spring.
Give Miami Day
Work closely with the VP of Fundraising to make our largest fundraiser of the year as successful as possible. Obtain pledges from community partners, families and individuals. Develop grade level “competitions” for fundraising goals. Promote GMD. Occurs in November.
Dine Around Committee
Work closely with the VP of Fundraising to coordinate “family nights” for dining around town. Communicate with local restaurants that are interested in providing a percentage of dining sales to Sunset PTA, create a schedule and advertise. Follow up with venue regarding total sales from each event and coordinate with Treasurer the percentage due to Sunset PTA.
Holiday Shop
Work with VP of Fundraising and lead team with marketing, set up, sales, and restocking at the Holiday Shoppe. Develop classroom visits schedule with the teachers. Distribute flyer, wish list envelopes and other marketing items. Event takes place the second week of December.
Sports Events
Coordinate with the school administration and communicate with Sports Team (i.e.Miami Heat, Miami Marlins) representatives to determine dates, ticket prices and perks (i.e. children meeting players, going onto the field/court, ball signing, etc.). Work with administration to develop flyers and promote events. Coordinate ticket sales, distribution and logistics during the event. Occurs in the fall and spring.
Required Reading Book Shop
Coordinate with the teachers to determine the required reading books for the following year. Determine sales strategy and purchase of books with vendor. Solicit volunteers for pick-up and delivery of books. Starts in the spring for the following year. Orders are compiled during the summer and filled at the beginning of the new school year.